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Notification on convocation of the Joint Stock Company Latvijas balzams Annual General Meeting of Shareholders

The Board of joint stock company Latvijas balzams, registration number: 40003031873, legal address: Aleksandra Čaka iela 160, Riga, LV-1012, Latvia (hereafter – the Company) calls up and announces that the Annual General Meeting of Shareholders of the Company will take place on September 30, 2021, at 10:00 at the premises of the Company at Aleksandra Čaka iela 160, Riga, LV-1012, Latvia and using electronic means of communication.

Agenda:

  1. Reports of the Board, the Council and the certified auditor’s opinion, approval of the Annual Reports 2020.
  2. Distribution of the profit.
  3. Election of the auditor of the 2021 annual accounts and setting of remuneration to the auditor.
  4. Amendments to the Articles of Association.
  5. Election of the Council.

The record date for participation at the Annual General Meeting of Shareholders of the Company is September 22, 2021. Only those persons who are shareholders on the record date with the amount of the shares they own on the record date have the rights to participate at the Annual General Meeting of Shareholders of the Company to be held on September 30, 2021.

Voting prior to the Shareholders meeting

Considering the Covid-19 pandemic with the aim to preserve the health of shareholders, the Company’s employees as well as the public in general, we encourage all shareholders to attend the meeting in a written remote mode, by filling in a voting form which is available by e-mail upon request (by sending the request from September 30, 2021, to the e-mail: office@lb.lv). The voting form is also available on the website of the Company www.lb.lv, section Shareholders Meetings, on the website of the central storage of regulated information – www.oricgs.lv and the website of joint stock company Nasdaq Riga – www.nasdaqbaltic.com.

We kindly ask completed voting form to be sent to:

  • electronically signed with a qualified electronic signature to the Company’s e-mail address office@lb.lv; or
  • in a paper form signed to the postal address of the company: Aleksandra Čaka iela 160, Riga, LV-1012, Latvia. In this case, the voting form should be notarized or the shareholder’s/proxy’s contact information (telephone number and email addresses) attached in order to let the Company’s Management Board identify the shareholder.

Shareholders have the right to participate in the meeting (including filling and submitting the voting form) in person or by the mediation of their legal representatives or authorized persons. The authorized person must attach to the voting form the power of attorney or present it in the presence, legal representatives of foreign legal persons should attach to the voting form the document proofing representation rights or present it in the presence. The form of a written power of attorney is also available on the website of the Company – www.lb.lv, section Shareholders Meetings, on the website of the central storage of regulated information – www.oricgs.lv and website of joint stock company Nasdaq Riga – www.nasdaqbaltic.com.

A shareholder who has voted prior to the Shareholders’ meeting may request the Company to confirm receipt of the voting form. The Company shall send the shareholder confirmation without delay after receiving the shareholder’s voting form.

All duly completed voting forms received by the Company till September 29, 2021, will be taken into account.

Shareholders meeting

The Shareholders’ meeting in presence will be held considering restrictions set out by the government of the Republic of Latvia due to the Covid-19 pandemic and by electronic means of communication using Microsoft Teams online solution.

In order to register for participation in the Shareholders’ meeting, a shareholder must submit an application which is available by e-mail upon request (by sending the request from September 16, 2021, to the e-mail office@lb.lv) and attach a copy of his/her/proxy passport or personal identification card. The application is also available on the website of the Company www.lb.lv, section Shareholders Meetings, on the website of the central storage of regulated information – www.oricgs.lv and the website of joint stock company Nasdaq Riga – www.nasdaqbaltic.com.

We kindly ask the completed application with an attached copy of passport or personal identification card to be sent to:

  • electronically signed with the qualified electronic signature to the Company’s e-mail address office@lb.lv; or
  • in a paper form signed to the postal address of the company: Aleksandra Čaka iela 160, Riga, LV-1012, Latvia.

​Shareholders shall be registered for participation in the meeting if they duly apply for participation until September 29, 2021, 12:00. Shareholders will receive access information to the online meeting via e-mail indicated in the application form. Before the meeting, the Board of the Company will carry out identification of the shareholder based on the submitted copy of passport or personal identification card comparing it with the original of the document shown by the shareholder or the representative. Voting during the meeting will be possible by electronic means of communication using Microsoft Teams online solution.

Shareholders rights

Within 5 days after the notification is received or within 7 days after the notification about convocation of Shareholders’ meeting is released, shareholders representing at least 1/20 of the Company’s share capital have the rights to require the institution, which convenes the Shareholders’ meeting, to include additional items in the agenda of the meeting. The additional issues of the agenda together with the draft resolutions on the issues, or an explanation on the issues where no resolution is planned for adoption, shall be submitted to the Management Board of the Company.

Shareholders have the rights to submit draft resolutions on the issues included in the agenda of the Shareholders’ meeting within 7 days after the notification about the convocation of the Shareholders’ meeting is released. Shareholders have rights to submit draft resolutions on the issues included in the agenda of the Shareholders’ meeting during the meeting if all the draft resolutions submitted to the Shareholders’ meeting have been reviewed and rejected.

If a shareholder submits a written requisition to the Board at least 7 days before the shareholders’ meeting, the Board shall give him the required information on the issues included in the agenda at least 3 days before the shareholders’ meeting. Upon request of shareholders, the Board shall provide to the shareholders’ meeting information about the company’s economic situation to such an extent as necessary to objectively review and adopt a resolution on the respective issue on the agenda.

Shareholders of the Company can get acquainted with the Company’s annual report, the Board proposal on profit distribution and the draft decisions as well as receive additional information and give their suggestions and ask questions on the Agenda starting from September 16, 2021 till September 29, 2021, on working days and in an electronic way only by sending a request to the e-mail: office@lb.lv.

Information on the Shareholders’ meeting and shareholders rights is also available on the website of the Company www.lb.lv, section Shareholders Meetings, on the website of the central storage of regulated information – www.oricgs.lv and the website of joint stock company Nasdaq Riga – www.nasdaqbaltic.com.

The total amount of shares and total amount of the shares with voting rights of the company is 7 496 900.

The Board of the Joint Stock Company Latvijas balzams

Power of attorney

The amendments to the articles